Procurement Expert – Complex Public Procurement Files

About the role

We are seeking a Procurement Expert to manage complex public procurement files, ensuring purchases are conducted professionally and in full compliance with public procurement regulations. The role involves handling the full lifecycle of procurement processes for works, supplies and services, from tender preparation to contract award and follow‑up.

Key responsibilities

• Analyse purchase requests from internal competence centres and determine necessary procurement actions.
• Prepare and elaborate tender documentation, both administrative and limited technical parts.
• Manage the e‑procurement platform, verify participation requests, evaluate offers and draft evaluation reports.
• Enter and maintain data in the ERP system, generate orders, motivated decisions and other administrative documents.
• Oversee invoicing, approvals, bank guarantees and deposits, and monitor contract execution in collaboration with internal customers.
• Support internal customers by answering queries, providing updates on procurement files and, when required, participating in negotiations and contract finalisation.
• Assist the procurement staff with budget decisions, requirement analyses and reporting.

Required profile

• Experience in handling complex procurement files, preferably within the public sector.
• Strong understanding of public procurement regulations and procedures.
• Ability to work under supervision and collaborate with legal and purchasing colleagues.
• Excellent attention to detail and organizational skills.

Required skills

• Familiarity with e‑procurement platforms.
• Proficiency in using ERP systems for data entry and reporting.