Operations & Executive Support Assistant Manager

About the role

GS1 is looking for a proactive and organised Operations & Executive Support Assistant Manager to ensure the smooth day‑to‑day functioning of its Brussels Global Office. The role combines office‑operations management with high‑level administrative support for the VP of People & Culture and other senior leaders.

Key responsibilities

• Oversee daily office operations, including space planning, maintenance, vendor coordination, inventory, and reception duties.
• Act as the primary liaison with building management, service providers, and internal staff to resolve issues promptly.
• Manage purchase orders, invoice processing, shipments, and other administrative workflows.
• Coordinate meetings, onboarding logistics, room set‑ups, catering, and internal events to ensure a seamless employee and visitor experience.
• Provide proactive calendar management, travel arrangements, and preparation of materials for the VP of People & Culture and assigned leaders.
• Support employee‑engagement initiatives, collaboration days, networking events, and seasonal office activities.
• Administer the annual employee‑engagement and office‑experience budget.

Required profile

• Early‑career professional with a strong sense of professionalism and discretion.
• Excellent organisational and communication abilities.
• Willingness to learn and manage multiple priorities in a fast‑paced, multicultural environment.
• Ability to build trusted relationships across a global federation.

Required skills

What we offer

• Opportunity to develop broad experience across office operations, executive support, and employee engagement.
• Dynamic, multicultural workplace aligned with GS1’s collaborative culture.