Office Manager

About the role

We are looking for an Office Manager to be the central point of our Brussels office, ensuring a welcoming, efficient and well‑supported environment for lawyers and business services professionals. Working closely with the Head of Office, Risk Partner and Global Facilities Director, you will combine service excellence with operational oversight.

Key responsibilities

• Lead and develop the Reception team, providing high‑quality hospitality for colleagues, clients and visitors.
• Manage suppliers, budgets, travel arrangements and facilities services, ensuring compliance with firm standards.
• Organise staff events, health and safety procedures, information security and data‑protection activities.
• Coordinate internal office moves, workplace set‑ups and maintain accurate floor plans.
• Oversee office supplies, stationery, equipment, beverages and fruit to support daily work.
• Handle staff gifts, flowers, vouchers, end‑of‑year presents and seniority recognition.
• Liaise with the central risk team and insurance broker on insurance policies and regulatory compliance.
• Identify and implement practical improvements to enhance the overall office experience.

Required profile

• Proven experience in office management or facilities coordination, preferably in a professional services environment.
• Strong organisational and communication skills with a service‑oriented mindset.
• Ability to work collaboratively with local and international colleagues.
• Fluent English; additional language skills are a plus.

Required skills