Office Management Assistant – European Management Team (Part‑Time)

About the role

We are looking for a part‑time Office Management Assistant to support our European Management Team at the Antwerp head office. You will be the go‑to person for administrative, organisational and communication tasks, ensuring the office runs smoothly and presents a professional image to colleagues, visitors and stakeholders.

Key responsibilities

• Provide administrative and organisational support to the European Management Team.
• Coordinate meetings, agendas, travel arrangements and hotel bookings.
• Draft, edit and publish internal communications.
• Support the organisation of head‑office meetings, events and management gatherings.
• Welcome visitors and manage meeting‑room bookings.
• Handle fleet‑related administration and liaise with leasing partners.
• Create purchase orders and process invoices for selected vendors.
• Act as the central point of contact for office‑related queries.
• Help ensure consistent communication and brand presentation across the head office.

Required profile

• Experience in administration, office management, communications or executive support.
• Strong organisational skills with excellent attention to detail.
• Ability to manage multiple priorities and deadlines.
• Excellent communication skills in Dutch and English.
• Proactive, service‑minded and solutions‑oriented.
• Positive team player who enjoys supporting others.
• Capable of working independently while building strong relationships across the organisation.

Required skills

What we offer

• Opportunity to work in an international logistics environment.
• A varied, people‑oriented role at the heart of the European head office.
• Close collaboration with senior management and cross‑functional teams.