Office & Executive Assistant – Brussels

About the role

Northrop Grumman is seeking an Office Assistant / Executive Assistant to support the NGAS Strategy and Business Development team in Brussels. Working 20‑32 hours per week, you will manage the regional office, provide administrative support to local and U.S. staff, and help drive growth initiatives across Europe.

Key responsibilities

• Oversee day‑to‑day administration and accounting for the Brussels office.
• Coordinate meetings, visits, conferences and trade‑show logistics for local and U.S. teams.
• Research national procurement opportunities and identify potential NGAS engagements.
• Prepare meeting minutes, manage Salesforce records and support engagement coordination.
• Process invoices and expense reports in collaboration with the U.S. Business Management team.
• Develop and maintain office procedures, visitor management, inventory control and security protocols.

Required profile

• Minimum five years of office management or administrative support experience.
• High school diploma or equivalent; higher education preferred.
• Strong organizational skills with attention to detail and ability to multitask.
• Experience in EU, NATO or international defence and security environments.
• Fluent English; additional EU language proficiency is a plus.
• Eligibility to work in Belgium and ability to obtain a DoD Secret clearance.

Required skills

• Salesforce (record and engagement management).

What we offer

• Long‑term expatriate opportunity with exposure to a global defence contractor.
• Training in competitive and market analysis, strategic thinking and action‑oriented planning.
• Coaching and mentoring from experienced business development professionals.