Legal Secretary / Receptionist – Brussels Office

About the role

We are looking for a polished and proactive Legal Secretary/Receptionist to provide high‑level support to a leading partner and associates in our Brussels office. You will act as the first point of contact for clients, manage lawyers' diaries, and ensure smooth day‑to‑day operations of the reception area.

Key responsibilities

• Provide general administrative support to the Brussels office and act as a client liaison.
• Manage lawyers' inboxes and diaries, acting as gatekeeper.
• Photocopy, scan, print, amend, convert and format documents; process mark‑ups.
• Maintain archives and information storage in iManage.
• Assist with lawyer time recording and booking domestic and international travel.
• Order couriers and taxis, and support invoice and expense submission via Chrome River.
• Liaise with secretaries in London and US offices and with the client engagement team for new matters and conflict checks.
• Oversee the daily reception function.

Required profile

• Previous experience working in a legal firm is essential.
• Strong organisational abilities and a professional, courteous manner.
• Excellent communication skills with lawyers, clients and staff across multiple time zones.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• iManage (document management system)

What we offer

• Competitive salary
• Stunning city‑center office in Brussels
• Opportunity to work for a leading international law firm