Legal Secretary / Receptionist – Brussels

About the role

We are seeking an experienced Legal Secretary to join a leading international law firm in Brussels. The role combines comprehensive legal administrative support with front‑of‑house responsibilities, ensuring smooth daily operations for the legal team and an excellent client experience.

Key responsibilities

• Provide full administrative support to lawyers, including calendar management, inbox monitoring, and call screening.
• Coordinate domestic and international travel arrangements, handling transport and accommodation bookings.
• Prepare, edit, proofread, and format legal and business documents, managing revisions and tracked changes.
• Process expense claims, supplier invoices, and client billing, working closely with finance and billing teams.
• Maintain organized electronic records and document management systems across international offices.
• Support client onboarding, matter opening procedures, and conflict checks.
• Manage front‑of‑house duties: greet visitors, issue passes, arrange couriers, and oversee reception area presentation.
• Organise meetings, including room bookings, catering, and set‑up, and monitor office supplies.

Required profile

• Proven experience as a legal secretary or in a similar legal administrative role.
• Strong attention to detail and ability to handle confidential information.
• Excellent organizational skills with the capacity to manage multiple priorities.
• Professional communication skills for interacting with clients, visitors, and internal teams.

Required skills

What we offer

• Competitive salary up to €65,000 per year.
• Opportunity to work within a prestigious international law firm.
• Dynamic office environment in central Brussels.