Legal Secretary / Receptionist – Brussels

About the role

We are looking for a polished and proactive Legal Secretary/Receptionist to provide high‑level support to a leading partner and associates in our Brussels office. The role combines administrative, client‑facing and legal support duties in a dynamic, international law‑firm environment.

Key responsibilities

• Provide general support to the Brussels office and act as the primary client liaison.
• Manage lawyers’ inboxes and diaries, serving as gatekeeper.
• Photocopy, scan, print, amend, convert and format documents, processing mark‑ups.
• Maintain archives and information storage in iManage.
• Assist with lawyer time recording and booking domestic and international travel.
• Order couriers, taxis and support invoice and expense submission via Chrome River.
• Liaise with secretaries in London and US offices.
• Assist with opening new matters, conflict checks and coordination with the client engagement team.
• Oversee the daily reception function.

Required profile

• Previous experience working in a legal firm.
• Strong organisational abilities and a professional, courteous manner.
• Excellent communication skills with lawyers, clients and staff across multiple time zones.
• Fluency in English and French.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• iManage document management system
• Chrome River expense management system

What we offer

• Competitive salary
• Hybrid working model
• Stunning city office location