Legal Secretary / Receptionist – Brussels

About the role

We are seeking a proactive Legal Secretary / Receptionist to provide front‑of‑house and administrative support to a leading partner and associates in a top international law firm’s Brussels office. The successful candidate will ensure smooth day‑to‑day operations and act as a key liaison between the Brussels team and offices in London and the United States.

Key responsibilities

• Provide general secretarial support to the Brussels office.
• Manage inboxes and diaries for partners and associates.
• Produce, format, amend and markup legal documents.
• Maintain archives and storage using iManage.
• Record time, support billing and process expenses.
• Arrange domestic and international travel.
• Liaise with teams in London and the US.
• Support new matter openings and conduct conflict checks.
• Run the reception desk daily.
• Organise internal and client meetings.

Required profile

• Previous experience working in a law firm.
• Strong organisational skills and a proactive mindset.
• Excellent communication across multiple time zones.
• Fluent in Dutch or French and very good English.
• Ability to work independently and as part of a team.

Required skills

• MS Office
• iManage

What we offer

• Competitive salary.
• Excellent benefits package.