Legal Secretary / Receptionist – Brussels

About the role

We are looking for a polished and proactive Legal Secretary/Receptionist to provide high‑level administrative support to a leading partner and associates in our Brussels office. The role combines front‑desk duties with comprehensive legal secretarial responsibilities, ensuring smooth daily operations for a top New York law firm.

Key responsibilities

• Provide general administrative support to the Brussels office and act as the first point of contact for clients.
• Manage lawyers' inboxes and diaries, handling gatekeeping and scheduling.
• Photocopy, scan, print, amend, convert and format documents, processing mark‑ups as required.
• Maintain archives and information storage in iManage.
• Assist with lawyer time recording and booking domestic and international travel.
• Order couriers, taxis and support invoice and expense submission via Chrome River.
• Liaise with secretaries in London and US offices and coordinate conflict checks and new matter openings.
• Oversee daily reception functions, including client liaison and visitor management.

Required profile

• Previous experience working in a legal firm is essential.
• Strong organisational abilities and a professional, courteous manner.
• Excellent communication skills with lawyers, clients and staff across multiple time zones.

Required skills

• Proficiency with iManage.
• Advanced knowledge of MS Word, Excel, PowerPoint and Outlook.
• Experience using Chrome River for expense and invoice processing.

What we offer

• Competitive salary.
• Hybrid working model.
• Stunning city office location.