Fleet & HR Officer

About the role

Aerospacelab, a vertically integrated small satellite manufacturer and earth observation service provider, is looking for a Fleet & HR Officer to join its team in Belgium. The role combines the operational and administrative management of the company vehicle fleet with the coordination of recruitment and administrative processes for interns, apprentices and student workers (BE/FR).

Key responsibilities

• Fleet management: work with the Fleet Manager to maintain vehicle lists, liaise with HR on employee vehicles, handle fines, claims, insurance and maintenance, draft driver procedures, place and follow up vehicle orders, act as contact with leasing companies and dealerships, and organise interim and end-of-contract inspections.
• Recruitment and school relations: centralise requests for interns, apprentices and student workers, coordinate candidate selection, and manage partnerships, job days and job offers with schools and universities.
• Contracts and compliance: draft internship, apprenticeship and student contracts, ensure NDAs are signed and work is supervised.
• Administrative procedures: handle start-of-employment declarations (Dimona, DPAE/URSSAF, OPCO), manage student employment quotas and hours, submit subsidy and training aid applications, and manage VIE files with Business France.
• Follow-up: track amendments, extensions, end of assignment, mentoring and evaluations, and report headcount, costs and subsidies while monitoring regulatory changes.

Required profile

• Bachelor's or Master's degree in automotive expertise, insurance, human resources, management or a related field.
• Good understanding of Belgian/French labour administration processes, or willingness to learn quickly.
• Fluent French and English, written and spoken.
• Strong organisational skills, administrative rigor and autonomy, and good interpersonal skills with internal and external stakeholders.

Nice to have

• Dutch
• Odoo
• Prior experience in fleet management, insurance or HR administration
• Familiarity with URSSAF, OPCO and Business France
• Basic knowledge of automotive law or company vehicle regulations

What we offer

• Permanent contract in the Human Resources department.
• Flat hierarchy and fast-paced environment.
• Flexible ways of working and a salary package consistent with experience.