Executive Assistant & Office Manager

About the role

Conveo.ai is an AI research platform helping global brands run fast, affordable consumer and B2B research. As the first Executive Assistant & Office Manager, you will partner directly with the founders and support the broader leadership team, ensuring their time is used efficiently and the office runs smoothly.

Key responsibilities

• Manage and protect the CEOs’ calendars, ensuring deep‑work time, batching shallow tasks, and preparing agendas and outcome documents for every meeting.
• Tri­age inboxes, draft replies when appropriate, and follow up on action items from leadership meetings.
• Oversee day‑to‑day office operations in London and Antwerp, handling vendors, supplies, equipment, and on‑site visitor experience.
• Coordinate travel, off‑sites, and inter‑office moves, making sure logistics are seamless.
• Serve as the first point of contact for candidates, customers, investors, and partners visiting the office.

Required profile

• Highly organized professional with a strong sense of discretion and judgment.
• Excellent communication skills and the ability to build trust‑based relationships across all levels.
• Proactive problem‑solver who anticipates needs and delivers high‑quality outputs.
• Comfortable working in a fast‑moving startup environment and handling multiple priorities.

Required skills

What we offer

• Opportunity to shape the culture and processes of a rapidly growing YC‑backed startup.
• Close collaboration with founders and senior leadership.
• Dynamic, international team working across London, Antwerp, and New York.