Executive Assistant

About the role

WESTPOLE is seeking an Executive Assistant to support its CEO across Belgium and Luxembourg. You will act as a trusted partner, managing priorities, communications, meetings, travel and executive administration for a multi‑entity organisation of around 300 employees.

Key responsibilities

• Manage and prioritize a complex executive calendar, aligning schedules with business priorities.
• Coordinate meetings, appointments and leadership events with internal and external stakeholders.
• Prepare briefing notes, presentations, meeting files and draft communications on behalf of the CEO.
• Take minutes, track action items and ensure timely follow‑up on decisions.
• Organise domestic and international travel, handling logistics and itineraries.
• Support internal communications initiatives and produce management presentations.
• Monitor operational and financial performance indicators using Excel and prepare reports, dashboards and presentations.
• Assist in coordinating cross‑departmental projects and strategic initiatives.

Required profile

• Bachelor's or Master's degree, preferably in Business Administration, Management, Communication or a related field.
• 2 to 4 years of experience as an Executive Assistant, Management Assistant, Office Manager or similar role.
• Fluent in French and English; Dutch is a strong asset.
• High level of discretion, professionalism and confidentiality.

Required skills

• Advanced knowledge of Microsoft Excel
• Advanced knowledge of Microsoft PowerPoint
• Proficiency with the Microsoft Office suite

What we offer

• Attractive salary package with additional benefits