Executive Assistant II – CEO Support (Hybrid, Brussels)

About the role

Collibra is looking for an Executive Assistant II to provide high‑level administrative support to the Chief Executive Officer. Based in Brussels, this hybrid role will keep the CEO’s schedule, travel and meetings running smoothly while collaborating with leaders across the company.

Key responsibilities

• Manage the CEO’s complex calendar, resolve conflicts and ensure all meetings are confirmed and prepared.
• Coordinate domestic and international travel, including flights, hotels, ground transport, visas and detailed itineraries.
• Process expense reports and approvals using Zip and Navan, and reconcile the CEO’s expenses.
• Support planning and execution of leadership meetings, off‑sites and executive events in partnership with the NYC Operations & Events Lead.
• Act as a liaison across the business, facilitating communication, legal document execution and gathering context for client visits.
• Welcome visitors, arrange executive meetings in the Brussels office and provide ad‑hoc support to other senior leaders.

Required profile

• Highly organized and proactive, with a strong ability to anticipate needs.
• Discreet and able to handle confidential information with the utmost professionalism.
• Excellent judgment in balancing competing priorities and maintaining focus on strategic objectives.
• Comfortable working across time zones, including evening overlap with US East Coast and occasional early‑morning EMEA meetings.

Required skills

• Experience with travel and expense platforms such as Zip.
• Experience with expense management tools such as Navan.

What we offer

• Hybrid work model – at least four days per week in the Brussels office.
• Opportunity to work closely with senior leadership in a fast‑growing tech company.