Assistant to Scientific Director

About the role

The Assistant to Scientific Director provides comprehensive administrative, organisational, and coordination support to the Scientific Director and the scientific departments of the organisation. This role ensures smooth day‑to‑day operations, enabling the scientific team to focus on research and clinical activities.

Key responsibilities

• Manage the Scientific Director’s agenda, prioritising meetings and deadlines.
• Organise internal and external meetings, prepare documentation and follow up on actions, including expense reimbursements.
• Coordinate travel, logistics and accommodation for scientific meetings and external engagements.
• Support acknowledgements and follow‑up of EORTC publications.
• Act as administrative liaison with internal teams and external partners.
• Provide administrative assistance for collaborative research programmes, grant‑related activities and clinical‑trial documentation.
• Ensure document quality control and support data‑sharing requests for scientific projects.

Required profile

• Bachelor’s degree in Life Sciences, Health Sciences or a related field.
• At least 3 years of administrative experience, preferably in clinical trials or clinical research.
• Excellent spoken and written English; proficiency in French and/or Dutch is a plus.
• Strong organisational, time‑management and cross‑functional coordination abilities.
• Detail‑oriented with excellent communication and interpersonal skills.

Required skills

• Proficiency with MS Office 365 (Word, Excel, PowerPoint, Outlook, Teams).

What we offer

• Opportunity to work closely with senior scientific leadership.
• Exposure to high‑impact medical research and clinical trial environments.
• Collaborative, multilingual work environment.