Secretary to Head of South America Division (EEAS)

About the role

The European External Action Service (EEAS) is seeking a Secretary to support the Head of the South America Division. This fixed‑term position is based at the EEAS headquarters in Brussels and provides essential administrative assistance to the division responsible for EU relations with ten South American countries.

Key responsibilities

• Manage the Head of Division’s calendar, schedule meetings and coordinate travel arrangements.
• Prepare, edit and circulate briefing notes, reports and correspondence.
• Organise high‑level political dialogues, events and diplomatic visits.
• Follow up on bilateral agreements and monitor crisis situations in the region.
• Liaise with EU institutions, member‑state delegations and external partners to ensure smooth information flow.
• Maintain filing systems and ensure confidentiality of sensitive documents.

Required profile

• Successful completion of the CAST exam.
• Experience in administrative or secretarial support within an international or diplomatic environment.
• Strong knowledge of EU foreign and security policy processes.
• Excellent command of English; knowledge of additional EU languages is an asset.
• Ability to work under pressure and handle multiple priorities.

Required skills