Site Administrator – Construction Project

About the role

PM Group is seeking a Site Administrator to support a large construction project in Belgium. The role is fully site‑based and involves managing the site office reception, documentation, and meeting logistics.

Key responsibilities

• Manage the site office reception, greet visitors and handle incoming communications.
• Maintain office stationery levels and ensure availability of PM admin templates.
• Control electronic and hard‑copy filing on ProArc and ACC, including daily email filing for onsite personnel.
• Coordinate with the IT Helpdesk to provision IT equipment for new personnel and track issues.
• Administer meeting rooms: schedule timeslots, set up rooms, ensure IT functionality and arrange catering when required.
• Prepare and distribute weekly meeting schedules and draft minutes; obtain approvals and file minutes in ProArc.
• Issue attendance sheets and meeting documentation prior to sessions.
• Record and update site inductions for contractors and vendors, liaising with the H&S team.
• File miscellaneous forms and personnel documentation before mobilization, in coordination with H&S.
• Log and archive H&S documents such as MSDS, method statements, risk assessments, permits, and observations.
• Assist the Construction Manager in producing a bi‑weekly project newsletter.
• Manage onsite Personal Protective Equipment (PPE) supplies and related documentation.

Required profile

• None specified in the posting.

Required skills

• ProArc
• ACC