Private Finance Manager

About the role

The Private Finance Manager will oversee budgeting, payments, reporting and all financial processes related to privately used assets for a family‑office environment in Belgium. You will work closely with finance stakeholders, contractors and senior leadership to ensure accurate, transparent and efficient financial operations.

Key responsibilities

• Manage budgeting processes for personal expenses and privately used assets, monitoring income, expenses and performance.
• Execute and oversee payments via bank accounts, credit cards and digital wallets, ensuring compliance and proper documentation.
• Maintain accurate monthly accounting records in ERP and finance systems.
• Prepare monthly budget‑vs‑actual reports, analyse deviations and provide insights to senior stakeholders.
• Coordinate with contractors on agreements, service payments and reconciliation of balances.
• Review advance expense reports, validate allocations and ensure correct classification.
• Manage privately used payment methods, including limits, card controls and transaction tracking.
• Monitor financial documentation, authorisations and bank‑related paperwork.
• Support treasury operations during peak periods or team absences.
• Improve financial processes, reporting structures, ERP workflows and expense management procedures.

Required profile

• Strong experience in private finance management, financial operations or similar roles involving complex payment and reporting processes.
• Advanced Excel and Google Sheets skills, including pivot tables, complex formulas and data validation.
• Deep understanding of end‑to‑end banking operations, multi‑currency payments and reconciliation.
• Solid accounting knowledge covering expense classification, allocation, AP/AR and month‑end discipline.
• Experience working with ERP or finance systems.

Required skills

• Excel
• Google Sheets
• ERP systems
• Banking operations
• Multi‑currency payments
• Accounting software