Office Manager

About the role

Fugro Belgium is looking for an experienced, autonomous Office Manager to support its Louvain la Neuve site. The role combines office, facility and fleet management to ensure smooth daily operations for all employees.

Key responsibilities

• Negotiate and manage contracts with office suppliers and service providers.
• Develop, update and enforce office policies and procedures.
• Coordinate facility maintenance, cleaning, catering and building management.
• Oversee fleet management, including electric‑vehicle charging administration and supplier negotiations.
• Maintain office supplies and collaborate with IT for equipment and software renewals.
• Manage access badges, reception duties and front‑desk operations.
• Welcome visitors, handle deliveries, answer calls and manage the general email inbox.
• Organise meetings, travel, training and events locally and abroad.
• Provide ERP administrative support such as creating client cards and purchase orders.
• Support marketing, HR and client events with logistics and on‑site assistance.

Required profile

• Minimum 5 years of experience in a similar office management role.
• Fluent in French and English; Dutch is an asset.
• Experience in a professional, corporate, preferably multinational environment.
• Proficient with MS Office (Word, Excel, etc.).
• Proactive, service‑oriented, able to prioritize tasks and work independently.

What we offer

• Collaborative, multicultural working environment.
• Competitive salary and benefits aligned with seniority.
• Family‑friendly practices focused on results rather than hours.
• Opportunities to contribute to innovation in one of Europe’s largest geotechnical laboratories.
• Strong commitment to employee wellbeing and health.
• Premium office location in Louvain la Neuve.