Office Manager

About the role

The Office Manager will ensure the smooth day‑to‑day administration of the RESAVER Pension Fund. Working closely with the Pension Fund Manager, you will support governance, coordinate external providers and help deliver operational projects while working remotely from Belgium.

Key responsibilities

• Manage functional mailboxes, correspondence and electronic filing systems.
• Coordinate office equipment, IT accounts, licences and subscriptions.
• Organise business travel, logistical arrangements and maintain operational procedures.
• Provide administrative support to the Management Team and Board, including agenda preparation, minute taking and follow‑up of actions.
• Process supplier invoices, monitor bank balances, assist with budget tracking and liaise with accountants and payroll providers.
• Communicate with external service providers and pension‑fund members, maintain stakeholder contact lists and ensure deadlines are met.
• Support operational and IT projects by maintaining trackers, gathering information and drafting reports.
• Assist with conferences, webinars and promotional events as part of business‑development activities.

Required profile

• Minimum three years of experience in office management, operations or executive support, preferably in an international or regulated environment.
• Experience in financial services, pensions or a similar sector is an advantage.
• Strong written and verbal communication in English and working knowledge of French or Dutch.
• Excellent organisational and planning abilities with capacity to handle multiple priorities.

Required skills