Office Manager & Executive Assistant

About the role

We are looking for a proactive, organized professional to serve as the Office Manager and Executive Assistant, supporting the General Manager and senior leadership. The role combines high‑level administrative support with day‑to‑day office management in a fast‑paced, international environment.

Key responsibilities

• Provide secretarial and administrative support to the GM and other management team members.
• Manage fleet coordination together with HR.
• Act as the internal sales factory single point of contact for the HR department.
• Organize travel itineraries, including hotels, transport, and visa arrangements.
• Oversee general services such as real estate, office supplies, facilities, and post office tasks.
• Coordinate events and catering in partnership with internal teams.
• Deliver administrative assistance to the finance department, including PO creation and budget follow‑up.
• Serve as the Concur expense‑tool point of contact for the organization.
• Perform versatile duties as assigned, ensuring smooth office operations.

Required profile

• 3–5 years of relevant experience in office management or executive assistance.
• Proficiency in English and Dutch; French is a plus.
• Ability to work on‑site four days a week with one remote day (Friday).

What we offer

• Work in a well‑structured, consolidated team.
• International environment with global career opportunities.
• Chance to impact company development and participate in international projects.
• Strong team spirit and agile working culture.
• Opportunity to become a “KitchenAid’er” by embracing our international culture.