Office Assistant – Brussels

About the role

GA-Alliance is seeking an organised and proactive Office Assistant to support the Brussels team. You will handle day‑to‑day administrative tasks, ensuring the office runs smoothly and efficiently in a multicultural environment.

Key responsibilities

• Prepare and coordinate meetings, including room booking, catering, and audio‑visual setup.
• Manage document workflows using Microsoft Office, PDF tools and Adobe software.
• Order courier services, taxis and maintain office supplies and inventories.
• Draft and send correspondence such as letters and emails.
• Assist with reception duties, provider/client visits, archiving and equipment upkeep.
• Maintain contact lists, print, scan and bind documents as needed.

Required profile

• Highly organised, proactive and team‑oriented.
• Strong communication skills in English.
• Ability to multitask and prioritize in a fast‑paced environment.

Required skills

• Microsoft Office (Word, PowerPoint, Excel).
• Adobe Acrobat or similar PDF tools.

What we offer

• Dynamic, multicultural work environment.
• Opportunities for personal and professional development within a global firm.
• Collaboration with international offices, especially the Italian network.