Office Assistant – Administrative Support

About the role

We are looking for an organized and proactive Office Assistant to support one of our departments. You will work closely with the Management Assistant to keep daily operations running smoothly in a dynamic, international environment.

Key responsibilities

• Process documents, prepare schedules and presentations, and conduct comparative analyses.
• Organise meetings, appointments and business trips, including booking rooms and restaurants.
• Welcome visitors, direct them to the appropriate contacts and ensure a professional reception.
• Handle administrative follow‑up of internal processes, process requests and monitor file progress.
• Support onboarding and departure procedures to ensure smooth transitions for new or leaving colleagues.
• Assist the Management Assistant in planning events and team activities.
• Maintain structured filing systems and manage incoming/outgoing correspondence with attention to detail.

Required profile

• Bachelor’s degree in Office Management or a related field.
• Fluent in Dutch and English, both written and spoken.
• Proactive, able to work under pressure and switch quickly between tasks.
• Strong organisational skills with a keen eye for accuracy.
• Willingness to develop in the role and contribute ideas for efficiency improvements.

Required skills

• Proficient with the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Fluent communication in Dutch and English.

What we offer

• Permanent contract with 42 paid holidays (statutory, ADV and public holidays).
• Competitive salary including a thirteenth month and double holiday pay.
• Meal vouchers, eco‑vouchers, transport allowance and optional bike leasing.
• Group and hospitalization insurance plus various staff discounts.