Executive Assistant (Part‑time, 3 days/week) – Brussels

About the role

We are seeking a highly organised Executive Assistant to support a senior Director in the Brussels representative office of an international French company. The position is part‑time (three days a week) and offers a dynamic, high‑level environment where discretion, accuracy and strong representational skills are essential.

Key responsibilities

• Manage and monitor the Director’s diary, appointments and meetings, providing proactive reminders.
• Coordinate internal and external meetings, including venue booking and catering.
• Arrange travel, hotel and restaurant reservations, and handle related expense reports.
• Prepare, follow up on, and archive administrative files and documents.
• Monitor simple budget items, outstanding invoices and expense notes according to internal procedures.
• Support the organisation of events and international meetings.
• Handle limited reception duties, telephone calls and day‑to‑day office management (supplies, equipment, supplier contacts).
• Maintain positive relationships with the Paris headquarters and external stakeholders.

Required profile

• Mature, service‑oriented professional with proven experience in senior‑level executive support.
• Ability to work autonomously while building smooth relationships with diverse internal and external contacts.
• Excellent written communication in French, English and Dutch, with strong spelling.
• Diplomatic, discreet and highly reliable.

Required skills

• Proficient use of MS Office, especially Excel and Word.