Executive Assistant

About the role

As an Executive Assistant you will provide high‑level administrative and organisational support to the CEO and the broader leadership team in a fast‑paced, international technology environment. You will manage complex schedules, coordinate meetings and travel, prepare high‑quality documentation and ensure clear communication with internal and external stakeholders.

Key responsibilities

• Manage complex calendars, appointments and schedules, prioritising meetings and commitments effectively.
• Organise and coordinate internal and external meetings, preparing agendas, presentations and supporting materials.
• Arrange business travel, accommodation and itineraries, ensuring efficient planning.
• Prepare, format and proofread reports, presentations, correspondence and other confidential documents.
• Record and follow up on meeting actions, decisions and deadlines to ensure timely execution.
• Act as a professional point of contact for internal teams, customers, suppliers and other stakeholders.
• Support the planning and coordination of executive visits, company events and leadership activities.
• Handle confidential information with a high level of discretion and professionalism.
• Support administrative processes and continuously improve ways of working within the executive office.

Required profile

• Professional qualification or bachelor’s degree in Business Administration, Office Management, Communications or a related field, or equivalent experience.
• Several years of experience as an Executive Assistant, Personal Assistant, Management Assistant or a comparable coordination role.
• Excellent organisational and time‑management skills with the ability to manage competing priorities and strict deadlines.
• Strong written and verbal communication skills with excellent attention to detail.
• Ability to handle confidential and sensitive information with integrity and discretion.
• Proactive, flexible and service‑oriented, able to work independently and take initiative.
• Fluent in English; knowledge of Dutch or French is an advantage.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Collaboration tools (e.g., Teams, Slack)
• Project management tools (e.g., Asana, Trello)

What we offer

• Competitive salary package aligned with Belgian industry standards.
• Opportunity to support the leadership team of a growing high‑tech organization.
• Dynamic and international working environment with strong growth potential.
• Collaborative workplace culture with English as the primary language.