Executive Assistant

About the role

We are looking for a proactive Executive Assistant to support our Executive Team and Country Managing Partner in Brussels. You will play a key role in ensuring smooth coordination of high‑level meetings, documentation, and communication across the organization.

Key responsibilities

• Organise, prepare and assist in executive‑ and partner‑level meetings, including Board of Directors and Executive Board sessions.
• Draft accurate meeting minutes and circulate them to relevant stakeholders.
• Prepare and organise documents, reports, and presentations required for meetings.
• Develop and maintain meeting agendas, ensuring all topics and materials are included.
• Act as a liaison to facilitate seamless communication between organizational bodies.
• Provide administrative and organisational support to the Country Managing Partner.
• Follow up on executive tasks and manage the executive schedule.

Required profile

• Bachelor's degree in Office Management or a related field.
• Minimum 5 years of experience in a management environment.
• High level of discretion handling confidential information.
• Strong organisational, communication and attention‑to‑detail skills.
• Ability to work independently, adapt to changing priorities and manage workload efficiently.
• Fluency in Dutch, French and English.

Required skills

• Strong knowledge of Microsoft Office.

What we offer

• Hybrid working model – time in the Brussels office and remote work.
• Ambitious, young and dynamic environment.
• Interesting and varied responsibilities with career growth opportunities.
• Attractive remuneration and benefits package.