Administrative Support Officer

About the role

Join a leading Belgian energy transmission operator as an Administrative Support Officer. You will provide essential logistical and administrative assistance for the Gouy area, supporting the smooth operation of our facilities and contributing to a sustainable energy infrastructure.

Key responsibilities

• Prepare, report on, and follow up planning meetings within the Gouy area.
• Process technical data in dedicated databases and make it available for maintenance activities.
• Handle administrative tasks related to purchasing, including SAP purchase orders, safety certificates, framework agreements, and equipment reservations.
• Provide reception coverage at the Service Center and support the administrative pool.
• Coordinate local goods receipts and perform related SAP processing.
• Manage facilities activities such as meeting rooms, key management, and mail handling.
• Support various departments with general administrative duties, database management, and filing.
• Assist local management in monitoring the service vehicle fleet.
• Create and modify temporary access badges for subcontractors at high‑voltage substations.
• Oversee logistics for the Assets department, including warehouse stock management and distribution.
• Process inspection reports from AIB Vinçotte.

Required profile

• At least an A2 diploma in a technical or administrative field, or equivalent professional experience.
• Strong computer skills with good knowledge of Microsoft Office.
• Detail‑oriented, well‑organized, and accurate.
• Customer‑oriented mindset with flexibility and solution‑focused attitude.
• Team player with an affinity for technical matters.
• Willingness to travel regularly to other sites within the area.

Required skills

• Microsoft Office
• SAP (knowledge is an asset)