Administrative Officer, Scottish Government EU Office

About the role

The Scottish Government EU Office (SGEUO) at Scotland House Brussels supports Scottish interests with EU institutions, Member States and other European organisations, covering policy areas such as research and innovation, renewables and equalities. It is looking for an Administrative Officer to support the Scotland House team in Brussels in a fast-moving, high-profile environment. The post is a full-time, fixed-term contract of 24 months with a possibility of extension.

Key responsibilities

• Finance: process invoices and make payments, reconcile accounts, run financial reports on operating costs and maintain accurate records; support the Deputy Director and Finance Lead with budget monitoring and reporting; help ensure compliance with financial procedures, procurement policies and audit requirements.
• Corporate: support the Office's corporate requirements, including cross-directorate commissions and information requests, and ensure compliance with corporate guidelines on travel, expenses and use of equipment.
• Teamwork: work in a small team, cover as required to support Executive Assistant functions for the Deputy Director, and keep colleagues informed on administrative rules and procedures; policy work may be available depending on team needs.

Required profile

• Fluency in English, oral and written (minimum C1 CEFR).
• Previous experience in a finance or budget administration role.
• Attention to detail, strong organisational and office management skills, and ability to meet important deadlines.
• Excellent interpersonal skills and ability to manage competing priorities in a busy, high-profile environment.
• Open and flexible approach; occasional extended hours are required, with time off in lieu.
• Must hold the independent right to live and work in Belgium and be able to keep it throughout the contract; a passport is expected.

Required skills

• Intermediate level of Microsoft Excel; Microsoft Office and Outlook.
• Nice to have: experience with senior colleagues, office management or executive assistant support, and French and/or Dutch.

What we offer

• Monthly gross salary of EUR 4,750.70, with a 13th month, luncheon vouchers, pension scheme and optional hospitalisation insurance.
• Reimbursement of public transport and more days of annual leave than Belgian requirements.
• Language lessons and first aid training available.
• Monday to Friday, 09:30-17:15, with 80% office presence; TOIL given for evening work.