Team Assistant (Executive Assistant & Support Services)

About the role

As a Team Assistant you will provide essential administrative, logistical and organisational support to Country Management and various departments within Siemens Energy. You will ensure smooth day‑to‑day operations by managing calendars, coordinating meetings and handling internal and external communications while maintaining a high level of confidentiality.

Key responsibilities

• Provide day‑to‑day administrative support to Country Management and departments, including coordination, follow‑up and reminders.
• Manage calendars, plan meetings, prepare invitations and book meeting rooms or video‑conferences, ensuring all relevant information is compiled and action items are tracked.
• Draft, proofread, format and circulate documents such as letters, memos, presentations and reports while handling sensitive information with discretion.
• Prepare and follow up on purchase requests and orders, ensuring logistics are managed effectively and discrepancies are resolved.
• Act as a point of contact for internal and external communications, contribute to team announcements and liaise with suppliers and partners.

Required profile

• Very good command of Dutch, French and English, both spoken and written.
• Minimum of 5 years of relevant experience.
• Service mindset with reliability, attention to detail and discretion.
• Autonomous, initiative‑taking and strong organisational skills, able to prioritise in a multi‑stakeholder environment.
• Collaborative approach, openness to change and willingness to learn.

Required skills

• Strong proficiency in Microsoft Office, especially Excel.
• Willingness to work with AI tools.
• Experience with SAP is an advantage.