Senior Administrative Associate – Therapeutics Discovery (Part‑Time)

About the role

Join a global pharmaceutical research team as a Senior Administrative Associate on a 50% schedule. You will act as a high‑level business partner for senior leaders in the Discovery Technologies and Molecular Pharmacology (DTMP) organization, ensuring smooth day‑to‑day operations across a fast‑paced, international research environment.

Key responsibilities

• Manage complex executive calendars, coordinate meetings across multiple time zones, and prepare agendas and logistics.
• Arrange domestic and international travel, handle visa documentation, and process expense reports in line with budget policies.
• Plan and execute off‑site meetings, scientific workshops, and leadership gatherings, serving as the primary contact for visiting senior executives.
• Champion Microsoft 365 tools, maintain Teams and SharePoint sites, and leverage Microsoft Copilot for administrative automation.
• Oversee local office and IT procurement, and support onboarding and off‑boarding workflows.
• Collaborate with Facilities, IT, Security, and Procurement on campus operations while maintaining strict confidentiality.

Required profile

• Proven experience in an administrative, executive assistant, or business support role for senior leaders in a multinational setting.
• Experience in a scientific, pharmaceutical, or research environment is highly preferred.
• Strong organizational skills, attention to detail, and a customer‑first mindset.

Required skills

• Microsoft 365 (Outlook, Teams, SharePoint)
• Microsoft Copilot