Secretary to Executive Committee

About the role

We are seeking a motivated and service‑oriented Secretary to support the three members of our Executive Committee. The role provides full ownership of administrative and organisational tasks, allowing senior leaders to focus on strategic priorities while offering a valuable learning environment for a recent graduate or early‑career professional.

Key responsibilities

• Manage calendars, coordinate agendas and schedule meetings, handling logistics, rooms, invitations and materials.
• Organise business travel, including flights, hotels and itineraries, and adapt to last‑minute changes.
• Prepare documents in advance, take structured minutes for key meetings such as the European Works Council, and ensure timely distribution.
• Create and format presentations, reports and other documents to a professional standard.
• Provide administrative support for leadership meetings, events and trainings.
• Offer ad‑hoc assistance to HQ departments as requested by the Executive Committee.

Required profile

• Young graduate or candidate with a first experience in a secretarial, office‑assistant or similar role.
• Strong organisational abilities and comfort managing multiple, fast‑changing priorities.
• Highly flexible, adaptable and proactive in a dynamic environment.
• Excellent service mindset, reliability and willingness to support senior stakeholders.
• Positive attitude, eagerness to learn and strong team spirit.

Required skills

• Proficient use of Microsoft Outlook.
• Proficient use of Microsoft Word.
• Proficient use of Microsoft Excel.
• Proficient use of Microsoft PowerPoint.

What we offer

• On‑site work at our Brussels headquarters with flexible working hours.
• Exposure to senior leadership and a fast‑growing industrial group.
• Opportunities for professional development and career progression.