Part‑time Freelance Executive Assistant (Brussels)

About the role

We are seeking a part‑time freelance Executive Assistant to support a senior Director at the Brussels representative office of an international French company. The role is based on‑site in the Avenue Louise – Baillie quarter and offers long‑term, flexible engagement in a discreet, professional environment.

Key responsibilities

• Manage and monitor the Director’s diary, appointments and meetings, providing proactive reminders.
• Handle incoming and outgoing correspondence, draft letters and emails.
• Organise internal and external meetings, including venue booking and catering.
• Make restaurant, hotel and travel reservations, and prepare travel itineraries.
• Maintain files, archive documents and ensure proper document management.
• Process expense notes and follow internal procedures with headquarters.
• Monitor simple budget items and outstanding invoices.
• Support the preparation and execution of events and international meetings.
• Act as point of contact for external relations in the Director’s absence.
• Perform limited reception duties and manage telephone calls.
• Oversee day‑to‑day office management, including supplies, equipment and supplier contacts.
• Build and maintain a positive working relationship with the Paris headquarters.

Required profile

• Mature, service‑oriented professional with strong organisational abilities.
• Ability to work autonomously while fostering smooth relationships with internal and external stakeholders.
• Excellent written communication in French and English; good understanding of Dutch.
• High level of discretion, diplomatic communication style and trust‑building interpersonal skills.

Required skills

• Solid experience as an Executive Assistant or senior management support role.
• Proficient use of Microsoft Office, especially Excel and Word.