Part‑time Freelance Executive Assistant (Brussels)

About the role

We are looking for an experienced Executive Assistant to join our Brussels representative office on a part‑time freelance basis. You will provide high‑level support to a senior Director in an international French company, ensuring smooth daily operations and seamless coordination with the Paris headquarters.

Key responsibilities

• Manage and monitor the Director’s diary, appointments and meetings.
• Prepare, forward and draft correspondence in French, English and Dutch.
• Organise internal and external meetings, including venue booking and catering.
• Arrange travel, hotel and restaurant reservations.
• Handle expense notes, simple budgeting tasks and invoice follow‑up.
• Maintain filing, archiving and document management systems.
• Support event and international meeting preparation.
• Oversee limited reception duties and telephone handling.
• Take care of office supplies, equipment and supplier contacts.
• Build and maintain a positive relationship with the Paris headquarters.

Required profile

• Mature, service‑oriented professional with strong organisational abilities.
• Ability to work autonomously while fostering trust‑based relationships with internal and external stakeholders.
• Excellent written communication in French and English, with a good understanding of Dutch.
• High level of discretion, diplomacy and reliability.

Required skills

• Proficient use of Microsoft Excel.
• Proficient use of Microsoft Word.

What we offer

• Long‑term freelance contract with flexible part‑time hours.
• Opportunity to work in a close‑knit, international team.
• Exposure to high‑level contacts and cross‑border projects.