Operations & Executive Support Assistant (Brussels)

About the role

GS1 is looking for a proactive, organised professional to manage day‑to‑day office operations in its Brussels Global Office while providing executive support to the VP of People & Culture and other senior leaders. This entry‑level position offers exposure to office management, employee engagement, and cross‑functional coordination in a multicultural environment.

Key responsibilities

• Oversee daily office operations, including space planning, maintenance, vendor liaison, inventory, and reception duties.
• Coordinate meetings, onboarding logistics, room set‑ups, catering and other office support activities.
• Provide administrative assistance to the VP of People & Culture and assigned leaders (scheduling, travel, document preparation, follow‑up).
• Support employee‑engagement initiatives such as collaboration days, networking events, and seasonal celebrations.
• Manage the annual office experience budget and ensure timely processing of purchase orders and invoices.

Required profile

• Early‑career professional with strong organisational and communication abilities.
• Demonstrated professionalism, discretion and a willingness to learn.
• Ability to handle multiple priorities and build trusted relationships across a global federation.

Required skills

What we offer

• Opportunity to develop broad experience in office operations and executive support.
• Exposure to a dynamic, fast‑paced, multicultural workplace.
• Collaborative environment aligned with GS1’s culture and values.