Office Manager – Internal Communication & Executive Support

About the role

We are seeking a proactive and highly organized Office Manager to support our headquarters in Wetteren. The role combines internal communication, office management, event coordination, marketing support, and limited executive assistance for selected members of the Executive Committee.

Key responsibilities

• Manage and continuously improve the Group Intranet (SharePoint) and publish internal news.
• Coordinate mailing lists, support employer branding, and drive internal communication initiatives.
• Manage agendas, organize meetings, prepare agendas, supporting documents, and follow‑up on action items for selected C‑suite members.
• Organise ExCo meetings, Town Halls, customer events, trade fairs, and internal workshops, handling invitations, venues, catering, budgets and on‑site support.
• Act as the first point of contact for the HQ office, oversee meeting rooms, office logistics and supplies to ensure a professional environment.

Required profile

• Bachelor's degree or equivalent experience.
• Experience in office management, communication, executive support or similar coordination roles.
• Excellent organisational and communication abilities, proactive and hands‑on attitude.
• Fluent in Dutch and English.

Required skills

• Microsoft Outlook
• Microsoft Teams
• Microsoft PowerPoint
• Microsoft SharePoint (SharePoint Online)