Office Manager & Executive Assistant – Family Office

About the role

We are seeking a diligent Office Manager and Executive Assistant to support the management team of a boutique family office located in central Brussels. The role combines high‑level executive support with day‑to‑day office administration, ensuring smooth operations across multiple locations.

Key responsibilities

• Proactively manage the CEO’s complex calendar, schedule board, audit, investment and chairman meetings, and coordinate recurring governance sessions.
• Arrange travel logistics (flights, trains, taxis), accommodation, and meeting rooms for senior executives.
• Serve as the primary liaison with personal assistants in Paris, Milan and Luxembourg, and with the Chairman’s PA.
• Oversee office facilities: visitor reception, welcome desk, parking, catering, supplies and mail handling.
• Support accounting tasks such as invoice verification, data entry, payment tracking and expense reconciliation for Mastercard, SNCB and Eurostar.
• Assist HR processes under the CFO’s supervision, including onboarding of new hires, badge and IT equipment provisioning, and managing the internships inbox.

Required profile

• Highly organized professional with a strong attention to detail.
• Ability to prioritize competing demands and meet tight deadlines.
• Excellent communication skills in English; French is a plus.
• Experience supporting senior executives in a fast‑paced environment.

Required skills

What we offer

• Work in a prestigious family office with a human‑sized, professional team.
• Central Brussels location with easy public‑transport access.
• Opportunities to interact with international offices and senior leadership.