Office & IT Coordinator

About the role

Zurich Insurance Benelux is looking for an Office & IT Coordinator to keep the office running smoothly while providing first‑line IT support. This full‑time, on‑site position is based in Diegem, Belgium and involves coordinating facilities, supporting colleagues, and ensuring audit‑ready documentation.

Key responsibilities

• Coordinate day‑to‑day office operations, including facilities, vendors, maintenance and supplies, as well as IT support.
• Provide first‑line IT support, manage onboarding/offboarding setups, troubleshoot issues, handle access rights and track assets.
• Support health & safety and compliance through inspections, documentation and emergency readiness.
• Maintain accurate records, inventory and audit‑ready processes, meeting all deadlines.
• Oversee office governance, ensuring clear communication and follow‑up.
• Welcome visitors and assist management with administrative tasks such as meeting preparation, scheduling and travel arrangements.
• Manage office supplies, purchasing, invoicing and support budget tracking for cost efficiency.

Required profile

• Fluent English and excellent command of Dutch or French (spoken, written, read).
• 3‑5 years of experience in office and facilities coordination or a similar operational role.
• Ability to work independently, handle pressure, prioritize tasks and juggle multiple requests.
• Proficiency with Microsoft Office 365, including Word, Excel, PowerPoint, PowerApps and PowerBI.
• Comfort with basic IT tools, asset tracking and resolving common user issues.
• Strong attention to detail for documentation, processes and confidentiality.

Required skills

• Microsoft Office 365 (Word, Excel, PowerPoint)
• PowerApps
• PowerBI

What we offer

• Competitive compensation and comprehensive benefits package.
• Opportunities for professional growth and development.
• A collaborative and inclusive corporate culture.
• The chance to make a significant impact within a leading global insurance provider.