Office Coordinator

About the role

The Office Coordinator supports the Belgian Country Manager and ensures the smooth operation of all physical assets and facilities across the office. This role combines asset management, policy development, and cross‑department collaboration to keep the workplace efficient and compliant.

Key responsibilities

• Coordinate with IT, HR, finance, and procurement to align office‑management initiatives.
• Manage the company fleet, including pool vehicles and related budgeting.
• Develop, monitor, and control budgets for office assets, ensuring cost efficiency.
• Create and enforce policies for asset utilization, storage, and disposal.
• Maintain an accurate inventory of furniture, equipment, IT hardware, and supplies.
• Track asset lifecycles from acquisition through maintenance, upgrades, and disposal.
• Prepare regular reports on asset status, maintenance activities, and budget usage for senior management.
• Assist the Country Manager with communication between the Benelux team and headquarters in China.

Required profile

• Bachelor’s degree in Facilities Management, Business Administration, or a related field.
• 3–5 years of experience in asset management, facilities management, or office administration.
• Strong organizational, project‑management, and problem‑solving abilities.
• Excellent written and verbal communication skills in English; Chinese is a strong asset, Dutch or French a plus.

Required skills

• Proficiency with asset‑management software.
• Advanced knowledge of the MS Office Suite.

What we offer

• Competitive remuneration based on performance and experience.
• Department and company‑wide team‑building events.
• Opportunity to contribute to zero‑emission transportation and decarbonisation initiatives.