Office Coordinator

About the role

We are looking for an Office Coordinator to provide administrative support to the owner and office manager of Giacomo Moda, a dynamic women’s fashion wholesaler based in Brussels. The role is the main point of contact for internal and external communications and ensures smooth daily operations.

Key responsibilities

• Provide administrative support to the company owner and office manager.
• Serve as the primary point of contact, filtering emails and phone calls.
• Draft correspondence and emails in Dutch, French, and English.
• Manage various company mailboxes.
• Support colleagues in using the ERP system.
• Assist the Office Manager with personnel (HR) administration.
• Follow up on specific key‑account files.
• Handle returns from A to Z for customers and suppliers.
• Manage small purchases such as office supplies and water.
• Create reports and provide weekly updates.
• Perform various ad‑hoc administrative tasks and file management.

Required profile

• Customer‑oriented with strong communication skills.
• Precise and accurate work style.
• Highly mature and discreet.
• Can‑do attitude with initiative.
• Strong organizational skills, unfazed by last‑minute changes.
• Fluent in Dutch, French, and English (spoken and written).
• Several years of experience in a similar role.

Required skills

• Microsoft Excel (including pivot tables).
• Microsoft Office suite.
• Experience using ERP systems.

What we offer

• Immediate permanent contract (full‑time, 39.5 h/week).
• Internal training and development.
• Competitive salary with hospitalization insurance, meal vouchers (€8/day) and commuting allowance.
• 20 days of annual leave plus 12 ADV days.
• Family‑atmosphere SME environment.
• Easily accessible by public transport and free car parking.