Office Coordinator & Executive Assistant

About the role

AK Public Affairs, a Brussels‑based strategic advisory firm, is looking for an experienced Office Coordinator & Executive Assistant. You will keep the office running smoothly, organise events, manage travel, and support the two partners in their daily activities.

Key responsibilities

• Oversee day‑to‑day operations of two office floors, including supplies, equipment, maintenance and vendor coordination.
• Prepare meeting rooms and maintain a professional, welcoming environment for clients.
• Plan and execute client and team events, handling venue setup, guest lists, catering, invitations and budgets.
• Provide general administrative support such as expense management, finance reconciliation, travel bookings and process improvements.
• Assist partners with calendar management, meeting coordination, correspondence, expense processing and follow‑up on actions.

Required profile

• Minimum 3 years of experience in office management, event coordination, executive support or a similar role.
• Strong organisational and multitasking abilities with the capacity to work independently.
• Excellent communication skills and a high level of discretion.
• Fluent in English and French (or English and Dutch with good French understanding).

Required skills