Management Assistant – Multidisciplinary Team Support

About the role

We are seeking an experienced Management Assistant to provide comprehensive administrative support to a multidisciplinary team operating in a regulatory and administrative environment. The role combines executive assistance, document handling, meeting coordination, and stakeholder communication, offering a hybrid work model in Brussels.

Key responsibilities

• Review, proofread, and finalize letters, reports, presentations, and official documents.
• Manage correspondence and email communications, including registration, distribution, follow‑up, and filing.
• Maintain and update case files and administrative records.
• Organise internal and external meetings, appointments, and occasional business travel.
• Provide day‑to‑day administrative support to the team.
• Coordinate departmental procedures and documentation.
• Handle telephone inquiries professionally.
• Contribute to team collaboration and process improvements.

Required profile

• Bachelor’s degree in Office Management or equivalent experience.
• Minimum 5 years of experience as a Management Assistant, Executive Assistant, or Team Assistant.
• Experience in legal, regulatory, or professional services environments is an advantage.
• Excellent communication and interpersonal skills.
• Highly organised with strong attention to detail.
• Proactive, flexible, solution‑oriented and able to work independently or as part of a team.
• Professional, discreet and service‑minded.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• SharePoint
• OneNote

What we offer

• Hybrid working model (onsite in Brussels and remote).
• Full‑time position within a collaborative, multilingual environment.
• Opportunity to work with a diverse, professional team.