Management Assistant

About the role

AbbVie is seeking a Management Assistant to join its Wavre office. In this hybrid position (three days on‑site, two days remote), you will provide comprehensive administrative, financial, and logistical support to multiple departments, ensuring compliance and efficiency across all processes.

Key responsibilities

• Coordinate and execute all administrative activities, ensuring smooth operations.
• Initiate and follow up on contacts with suppliers, manage purchase orders and invoices.
• Handle service agreements, contracts, and related documentation.
• Track expenses, budgets, and forecasts, supporting financial accuracy.
• Organise affiliate employee meetings and internal events.
• Adapt presentations, manage ad‑hoc projects, and support external patient organisations.
• Take minutes, follow up on action items, and support directors and managers as needed.

Required profile

• Bachelor’s degree in Office Management or equivalent experience.
• Strong sense of compliance with rigorous application of procedures.
• Excellent verbal and written communication in French and English; Dutch is a plus.
• Outstanding organizational skills and a proactive, autonomous work style.
• Team‑oriented mindset with the ability to adapt to commercial and international environments.

Required skills

• Proficiency with MS Office 365 tools.
• Microsoft Teams
• PowerPoint
• Excel
• Outlook
• SharePoint

What we offer

• Hybrid working model (3 days on‑site, 2 days remote).
• Opportunity to work in a global pharmaceutical leader.
• Inclusive, equal‑opportunity environment committed to integrity and innovation.