Management Assistant

About the role

As a Management Assistant within the Proton Therapy Commercial department, you will provide high‑level administrative and organisational support to the Head of Department and a global team of around 40 professionals. You will act as a central coordination point, ensuring smooth day‑to‑day operations across multiple time zones.

Key responsibilities

• Manage complex, multi‑time‑zone calendars and prioritize requests for the Head of Department.
• Organise meetings, business reviews and events, handling scheduling, logistics, material preparation, minutes and follow‑up actions.
• Coordinate travel arrangements, including flights, accommodation and documentation, and support logistics for congresses, trade shows and commercial kick‑offs.
• Serve as the primary contact for internal and external stakeholders, screening calls and emails.
• Support onboarding of new team members and coordinate training logistics.
• Handle administrative and financial processes in SAP, including PR/PO creation, purchase follow‑up and invoice tracking.
• Arrange customer and internal site visits, ensuring seamless logistics.
• Continuously improve administrative processes and operational efficiency.

Required profile

• Bachelor’s degree or equivalent experience.
• Minimum 10 years of experience as a Management Assistant in an international environment.
• Fluent English (C1); French is a plus.
• Strong organisational, analytical and problem‑solving abilities.
• Proactive, autonomous, service‑oriented and able to multitask under pressure.

Required skills

• Advanced MS Office proficiency.
• Experience with SAP for administrative and financial tasks.

What we offer

• Opportunity to work in a leading medical‑technology company committed to innovation and sustainability.
• Collaborative international environment with exposure to cutting‑edge proton therapy projects.