Legal Service Secretary / Administrative Support

About the role

The Legal Service of EUROCONTROL is looking for a proactive Secretary/Administrative Support professional to provide comprehensive office assistance to the Director General’s legal team. The role combines traditional secretarial duties with the management of legal documents, databases, and coordination of external partners.

Key responsibilities

• Manage agendas, draft letters, routing sheets and prepare meeting files and presentations.
• Process visa requests, e‑visa and DocuSign documents, and coordinate dispatch to law firms and other external parties.
• Maintain and update Legal Service databases, ensuring confidentiality, version control and easy retrieval.
• Support administrative operations related to ILOAT cases, internal procedures and document management.
• Proofread and track legal submissions in French and English, ensuring timely dispatch and follow‑up.
• Assist with staff management tools such as ChronoTime and NTPS, and provide support for project‑specific administrative tasks.

Required profile

• Residence in Brussels or nearby area allowing regular on‑site presence.
• Strong organisational skills with attention to detail and ability to handle confidential information.
• Proficiency in both French and English for document preparation and proofreading.

Required skills

• Microsoft Teams
• SharePoint
• Microsoft Copilot
• DocuSign
• e‑visa processing system
• ChronoTime
• NTPS (mission request system)

What we offer

• Hybrid working model with a mix of on‑site and remote work (full‑time remote not permitted).
• Three‑year fixed‑term contract with possible renewal or conversion.
• Opportunity to work within an international aviation organisation.