Legal Secretary / Receptionist – Brussels Office

About the role

We are looking for a polished and proactive Legal Secretary/Receptionist to provide high‑level administrative support to a leading partner and associates in our Brussels office. The role combines front‑desk duties with comprehensive legal secretarial responsibilities, ensuring smooth daily operations for a top New York law firm.

Key responsibilities

• Provide general office support and act as the first point of contact for clients.
• Manage lawyers' inboxes and diaries, handling gatekeeping and appointment scheduling.
• Photocopy, scan, print, amend, convert, and format documents; process mark‑ups.
• Maintain archives and information storage in iManage.
• Assist with lawyer time recording and booking domestic and international travel.
• Order couriers, taxis, and support invoice and expense submission via Chrome River.
• Liaise with secretaries in London and US offices and coordinate client engagement activities.
• Support opening of new matters, conduct conflict checks, and run the daily reception function.

Required profile

• Previous experience in a legal firm is essential.
• Strong organisational abilities and a professional, courteous manner.
• Excellent communication skills with lawyers, clients, and staff across multiple time zones.

Required skills

• Proficiency in MS Word, Excel, PowerPoint, Outlook.
• Experience with iManage document management.
• Familiarity with Chrome River expense system.

What we offer

• Competitive salary.
• Hybrid working model.
• Modern city‑center office in Brussels.