Legal Secretary / Receptionist – Brussels

About the role

We are looking for a polished and proactive Legal Secretary/Receptionist to provide high‑level support to a senior partner and associates in our Brussels office. The role combines front‑desk duties with comprehensive administrative assistance for a leading New York law firm.

Key responsibilities

• Manage the reception area, greet clients and handle telephone enquiries.
• Act as gatekeeper for lawyers, handling inbox and diary management.
• Prepare, amend, convert and format legal documents; process mark‑ups.
• Maintain document archives and storage in iManage.
• Assist with lawyer time recording and booking domestic and international travel.
• Order couriers, taxis and support invoice and expense submission via Chrome River.
• Liaise with secretaries in London and US offices and coordinate conflict checks and new matter openings.

Required profile

• Previous experience working in a legal firm.
• Strong organisational abilities and a professional, courteous manner.
• Excellent communication skills in English and French.
• Ability to work across multiple time zones with clients and colleagues.

Required skills

• Proficiency in MS Word, Excel, PowerPoint and Outlook.
• Experience with iManage document management system.
• Familiarity with Chrome River expense management.

What we offer

• Competitive salary.
• Hybrid working model.
• Stunning city office location.