Governance Support Specialist (NAM Programme)

About the role

The Governance Support Specialist will provide administrative and secretariat support for the NATO Airlift Management (NAM) Programme and the Strategic Airlift Capability (SAC) Boards and Committees. Working from the NATO‑Wide Coordination Office in Capellen, Luxembourg, the incumbent will ensure smooth governance processes, accurate documentation, and effective stakeholder liaison.

Key responsibilities

• Provide context analysis and advice to the Senior Governance Officer on SAC/NAM governance matters.
• Develop and enforce guidelines for document format, accuracy and quality for the SAC Steering Board and NAM Programme Board.
• Organise and support SAC Steering Board and NAM Programme Board meetings, including travel arrangements, schedules and related social events.
• Act as Secretary for the SAC Personnel Conference when required and deputise for secretariat functions.
• Manage the flow of documents, ensuring timely distribution, follow‑up and tracking of decisions.
• Maintain tools and indexes to monitor implementation of board decisions and correspondence.
• Liaise with key stakeholders such as board chairpersons, national representatives and senior military and civilian officials.

Required profile

• Secondary education or higher.
• Minimum six (6) years of experience in administration or secretariat duties.
• Excellent written and verbal communication skills.
• Sound judgement when interacting with personnel at all levels, including senior officials.
• Language proficiency: Advanced level (V) in English or French and Beginner level (I) in the other official NATO language.

Required skills

• Microsoft SharePoint administration