Freelance Project & Operations Coordinator (Part‑Time)

About the role

We are looking for a part‑time freelance Project & Operations Coordinator to support a global pharmaceutical client’s Leadership Team. Working 20 hours per week, you will ensure smooth day‑to‑day operations, manage meeting logistics and keep documentation and action items well‑organized in a fast‑moving international setting.

Key responsibilities

• Coordinate Leadership Team meetings, workshops and face‑to‑face events, handling agendas, materials and attendance records.
• Maintain and update action trackers, follow‑up lists and consolidate inputs into presentations, reports and other clear formats.
• Manage Microsoft Teams, SharePoint and Outlook distribution lists, and support internal communications and onboarding processes.
• Create purchase orders, submit expenses and handle other administrative procedures.
• Provide operational backup during team absences and act as a liaison across internal and external stakeholders.

Required profile

• Proven experience in project coordination, operations support or administrative coordination.
• Strong command of Microsoft 365 tools (Outlook, Teams, SharePoint, Excel, PowerPoint).
• Excellent organization, attention to detail and communication skills.
• Proactive, reliable, discreet and comfortable working in a matrix environment.
• Fluent in English; additional European languages are a plus.

Required skills

• Microsoft Outlook
• Microsoft Teams
• Microsoft SharePoint
• Microsoft Excel
• Microsoft PowerPoint

What we offer

• Freelance assignment ideal for established freelancers.
• Part‑time schedule (20 hours/week) with stable, structured responsibilities.
• International, cross‑functional exposure within the pharmaceutical sector.
• Collaborative and dynamic work environment.