Executive Assistant to Senior Vice President, Business Development & M&A

About the role

Fluxys is seeking an Executive Assistant to support the Senior Vice President of Business Development & M&A. The role provides first‑class administrative assistance, ensuring the division runs smoothly and that the SVP’s schedule, communications and travel are expertly managed.

Key responsibilities

• Manage the SVP’s complex diary, schedule meetings, appointments and coordinate with internal and external stakeholders.
• Handle incoming emails and phone calls, draft and proofread confidential correspondence and official documents.
• Prepare and organise meeting materials, agendas, reports and presentations; take minutes and update digital filing systems.
• Arrange domestic and international travel, including accommodation, transport and related logistics.
• Process expense claims and invoices, and support the organisation of off‑site meetings and events.
• Maintain a high level of professionalism and act as an ambassador for Fluxys.

Required profile

• Strong organisational abilities with a proactive and pragmatic approach.
• Excellent attention to detail and ability to handle confidential information.
• Effective communication skills for interaction with senior management and external partners.
• Experience in providing administrative support at senior‑level, preferably in an international or energy‑focused environment.

Required skills