Executive Assistant to Executive Directors (1‑year contract)

About the role

The European Climate Foundation is seeking an Executive Assistant to support three Executive Directors across Europe. You will manage complex, ever‑changing schedules, arrange travel, and act as the primary point of contact for meetings and events.

Key responsibilities

• Schedule and coordinate meetings, consulting with relevant staff.
• Maintain and track each Director’s calendar, handling last‑minute changes.
• Manage invitations to events, respond to requests, and keep a tracking system.
• Plan and book travel within Europe and occasional trips to the US and Asia.
• Arrange meeting venues, catering, and related logistics.
• Process expense reports and invoices for the Directors.
• Prepare meeting agendas, follow up on action items, and conduct occasional desk‑based research.

Required profile

• Proven experience in a high‑level administrative role supporting busy executives.
• Proactive, initiative‑taking attitude with excellent attention to detail.
• Fluent English (written and spoken); additional French, German or Spanish is a plus.
• Discreet handling of sensitive information and strong stakeholder management skills.

Required skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft PowerPoint

What we offer

• Opportunity to work with a leading climate‑focused philanthropic organization.
• Exposure to high‑impact policy work across Europe and globally.
• Collaborative, values‑driven team environment.